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How to Copy Files from On Premise to Office365 SharePoint

March 14, 2016

 

Summary

The below procedure is to be used to copy documents from the on premise SharePoint document library to the online Office365 SharePoint document library.  By using the Windows Explorer features in both version of SharePoint, a user can drag-n-drop files between the different sites. 

 

 

Procedure

1. Open on premise SharePoint Document Library with Windows Explorer

 

1a) From IE, Open the Document Library from SharePoint site.

 

1b) From the Actions drop down menu, Select ‘Open with Windows Explorer’ option.   

1c) Windows Explorer window will open.  Keep this window open.

 

2. Open Office365 SharePoint Online with Windows Explorer

 

2a) From IE, Logon to Office365 SharePoint site (hemic365.sharepoint.com) and open the Documents Library that will be receiving the migrating on premise documents.

 

2b) Click the LIBRARY tab, then select ‘Open with Explorer’ from the menu bar.

 

2c) Click the [Allow] button if prompted.

 2d) Minimize IE.

 

3. Migrate documents from On Permise SharePoint to Office365 SharePoint

 

3a) Select the documents from the On Premise SharePoint Windows Expolorer windows and drag them to the Office365 SharePoint Windows Explorer window.

 3b) Once Copying is completed, log back on to Office365 SharePoint Document Library to verify the file(s) have been copied. (There may be a need to refresh the browser window).

 

 

Closing

This procedure is used to assist users in migration (copying) of documents from the older on premise version of SharePoint to the new online Office365 version of SharePoint.  The ease of the drag-n-drop allows for a quick review of documents that will be migrated to the new site.

 

This procedure can also be used to copy files from any local or network file storage or share to a SharePoint environment (either on premise or online). By using the ‘Open in Explorer’ option in SharePoint, this gives the ease of drag-n-drop files familiar to Microsoft Windows.

 

 

Publish Date:   March 14, 2016

Last review Date:  March 25, 2016

Doc Number:  HT0071603

Author  H.W. Mattos

 

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